Privacy Policy

Introduction

The Words Record ("we," "our," "us," "Company," or "Service") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at thewordsrecord.com (the "Site"), including any other media form, media channel, mobile website, or mobile application related or connected thereto.

PLEASE READ THIS PRIVACY POLICY CAREFULLY. By accessing or using our Site, you acknowledge that you have read, understood, and agree to be bound by all the terms of this Privacy Policy. If you do not agree with this Privacy Policy, please do not access or use the Site.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last Updated" date. You are encouraged to periodically review this Privacy Policy to stay informed of updates.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide when you:

• Contact us via email, forms, or other communication methods
• Subscribe to newsletters or mailing lists (if applicable)
• Participate in surveys, contests, or promotions
• Submit feedback, corrections, or suggestions
• Report issues or request support
• Create an account (if applicable)

This information may include:

• Name and contact information (email address, phone number)
• Demographic information
• Communications you send to us
• Any other information you choose to provide

Information Automatically Collected

When you access our Site, we automatically collect certain information about your device and usage, including:

• Device Information: Hardware model, operating system and version, unique device identifiers, mobile network information
• Browser Information: Browser type and version, time zone setting, browser plug-in types and versions
• Log Data: IP address, pages visited, time and date of visit, time spent on pages, click paths, and other diagnostic data
• Location Information: Approximate geographic location based on IP address
• Analytics Data: Usage patterns, preferences, and interactions with the Site
• Cookies and Similar Technologies: As described in our Cookies Policy

Information from Third Parties

We may receive information about you from third parties, including:

• Analytics providers (e.g., Google Analytics)
• Hosting and infrastructure providers
• Public databases and sources
• Social media platforms (if you interact with us there)

Legal Basis for Processing

We process your personal information on the following legal bases:

• Consent: Where you have given clear consent for us to process your personal information for specific purposes
• Contract: Where processing is necessary for the performance of a contract with you
• Legal Obligations: Where we need to comply with legal requirements
• Legitimate Interests: Where processing is necessary for our legitimate interests or those of third parties, provided your interests and fundamental rights do not override those interests
• Vital Interests: Where processing is necessary to protect someone's life
• Public Task: Where processing is necessary to perform a task in the public interest

How We Use Your Information

We use the information we collect for the following purposes:

Service Provision and Maintenance

• Operate, maintain, and improve our Site
• Provide and deliver the services you request
• Process transactions and send related information
• Respond to your comments, questions, and requests
• Provide customer support and assistance

Communications

• Send administrative information, updates, and security alerts
• Respond to your inquiries and fulfill your requests
• Send newsletters and updates (with your consent)
• Notify you about changes to our Site or services

Analytics and Improvement

• Understand and analyze usage trends and preferences
• Measure and improve the effectiveness of our Site
• Develop new features, products, or services
• Conduct research and analysis
• Monitor and analyze trends, usage, and activities

Legal and Security

• Comply with legal obligations and requirements
• Enforce our terms, conditions, and policies
• Detect, prevent, and address technical issues
• Protect against fraud, abuse, and illegal activities
• Protect our rights, property, and safety, and that of others
• Respond to legal requests and prevent harm

Disclosure of Your Information

We may share your information in the following circumstances:

Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

• Web hosting and infrastructure providers
• Analytics and monitoring services
• Email delivery services
• Customer support tools
• Security and fraud prevention services

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities, including:

• Court orders, subpoenas, or other legal process
• Government or regulatory requests
• Law enforcement requests
• To establish or exercise our legal rights
• To defend against legal claims
• To prevent or investigate possible wrongdoing

Business Transfers

In the event of a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any change in ownership or uses of your personal information.

Protection of Rights

We may disclose information when we believe it is appropriate to:

• Enforce our terms and conditions
• Protect our operations or users
• Protect rights, privacy, safety, or property
• Allow us to pursue available remedies or limit damages

Aggregated or De-identified Data

We may share aggregated or de-identified information that cannot reasonably be used to identify you. This information may be used for any purpose.

With Your Consent

We may disclose your personal information for any other purpose with your explicit consent.

Third-Party Services

We use the following third-party services to operate and improve our Site. Each service has its own privacy policy governing how they handle your data:

Hosting and Infrastructure

Vercel Inc. - Our website is hosted on Vercel's cloud platform.

• Purpose: Website hosting, content delivery network (CDN), edge computing
• Data collected: IP addresses, request logs, performance metrics
• Privacy Policy: https://vercel.com/legal/privacy-policy

Database Services

Supabase (Supabase Inc.) - Our database is hosted on Supabase's PostgreSQL platform.

• Purpose: Data storage, database management, authentication services
• Data collected: Any information you submit through the Site, usage metadata
• Privacy Policy: https://supabase.com/privacy

Analytics Services

Google Analytics (Google LLC) - We use Google Analytics to track and analyze Site usage.

• Purpose: Track page views, user behavior, traffic sources, demographics
• Data collected: IP addresses (anonymized), device information, browsing behavior, approximate location
• Privacy Policy: https://policies.google.com/privacy
• Opt-out: Google Analytics Opt-out Browser Add-on

Advertising Services

Google AdSense (Google LLC) - We use Google AdSense to display advertisements on the Site.

• Purpose: Display relevant advertisements to visitors
• Data collected: Cookies, browsing behavior, ad interaction data
• Privacy Policy: https://policies.google.com/technologies/ads
• Ad Settings: Manage your Google Ad preferences

Content Archival

Internet Archive Wayback Machine - We may archive source URLs using the Wayback Machine.

• Purpose: Preserve copies of referenced web pages for historical accuracy
• Privacy Policy: https://archive.org/about/terms.php

Data Processing Locations

Our third-party service providers may process your data in the United States and other countries. By using our Site, you consent to the transfer of your information to countries outside your country of residence, which may have different data protection laws.

Third-Party Links

Our Site contains links to third-party websites, news sources, and external content. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, regulatory, accounting, or reporting requirements.

To determine the appropriate retention period, we consider:

• The amount, nature, and sensitivity of the information
• The potential risk of harm from unauthorized use or disclosure
• The purposes for which we process the information
• Whether we can achieve those purposes through other means
• Applicable legal, regulatory, tax, accounting, or other requirements

When we no longer need your personal information, we will securely delete or destroy it in accordance with applicable laws and our data retention policies.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include:

• Encryption of data in transit and at rest (where appropriate)
• Regular security assessments and updates
• Access controls and authentication measures
• Regular backups and disaster recovery procedures
• Employee training on data protection
• Incident response procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify you and relevant supervisory authorities as required by applicable law.

Your Privacy Rights

Depending on your location and applicable laws, you may have certain rights regarding your personal information:

Access and Portability

• Request access to the personal information we hold about you
• Receive a copy of your personal information in a structured, commonly used format
• Transfer your personal information to another service provider (where technically feasible)

Correction and Deletion

• Request correction of inaccurate or incomplete personal information
• Request deletion of your personal information (subject to legal requirements)

Restriction and Objection

• Request restriction of processing of your personal information
• Object to processing based on legitimate interests
• Object to direct marketing communications

Consent Withdrawal

• Withdraw consent at any time (where processing is based on consent)
• This will not affect the lawfulness of processing prior to withdrawal

Complaints

• Lodge a complaint with a supervisory authority if you believe we have violated your privacy rights

How to Exercise Your Rights

To exercise any of these rights, please contact us at privacy@thewordsrecord.com. We will respond to your request within the timeframe required by applicable law (typically within 30 days). We may need to verify your identity before processing your request.

Please note that we may retain certain information as required by law or for legitimate business purposes. We may also retain cached or archived copies of information for a certain period.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Site and hold certain information. For detailed information about our use of cookies, please see our Cookies Policy.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.

Do Not Track Signals

Some browsers have a "Do Not Track" feature that lets you tell websites that you do not want your online activities tracked. Our Site does not currently respond to Do Not Track signals.

Children's Privacy

Our Site is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13 years of age. If you are under 13, please do not provide any information on this Site.

If we learn that we have collected personal information from a child under 13 without verification of parental consent, we will take steps to delete that information as quickly as possible. If you believe we might have any information from or about a child under 13, please contact us immediately at privacy@thewordsrecord.com.

For residents of certain jurisdictions, the age of consent may be higher than 13. We will comply with applicable local laws regarding the collection of personal information from minors.

International Data Transfers

Your information may be transferred to and processed in countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country.

If we transfer your personal information to countries outside your jurisdiction, we will take appropriate measures to ensure that your personal information receives an adequate level of protection, including:

• Ensuring the recipient country has adequate data protection laws
• Implementing appropriate contractual clauses (such as Standard Contractual Clauses)
• Obtaining your explicit consent where required
• Complying with applicable cross-border data transfer requirements

By using our Site, you acknowledge and consent to the transfer, storing, and processing of your personal information in accordance with this Privacy Policy.

California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to Know

You have the right to request that we disclose:

• The categories of personal information we have collected about you
• The categories of sources from which we collected personal information
• Our business or commercial purpose for collecting personal information
• The categories of third parties with whom we share personal information
• The specific pieces of personal information we have collected about you

Right to Delete

You have the right to request that we delete personal information we have collected from you, subject to certain exceptions.

Right to Non-Discrimination

We will not discriminate against you for exercising any of your CCPA rights.

Sale of Personal Information

We do not sell personal information as defined by the CCPA. If this changes, we will update this Privacy Policy and provide an opt-out mechanism.

How to Exercise Your CCPA Rights

To exercise your rights under CCPA, please contact us at privacy@thewordsrecord.com or use any other method specified on our Site. We may need to verify your identity before processing your request.

Authorized Agents

You may designate an authorized agent to make requests on your behalf. We may require written proof of the agent's authorization and verify your identity directly.

European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR):

• Right to Access: Obtain confirmation of whether we process your data and access to your personal data
• Right to Rectification: Correct inaccurate or incomplete personal data
• Right to Erasure: Request deletion of your personal data under certain circumstances
• Right to Restriction: Request restriction of processing under certain circumstances
• Right to Data Portability: Receive your data in a structured, commonly used format
• Right to Object: Object to processing based on legitimate interests or direct marketing
• Rights Related to Automated Decision-Making: Not be subject to decisions based solely on automated processing

To exercise these rights, contact us at privacy@thewordsrecord.com. You also have the right to lodge a complaint with your local supervisory authority.

Nevada Privacy Rights

Nevada residents have the right to opt-out of the sale of certain personal information to third parties. We do not currently sell personal information as defined under Nevada law. If you are a Nevada resident and would like to make a request, please contact us at privacy@thewordsrecord.com.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other operational reasons. When we make changes, we will:

• Update the "Last Updated" date at the top of this policy
• Notify you of material changes through the Site or by other means
• Obtain your consent for material changes where required by law

We encourage you to periodically review this Privacy Policy to stay informed about how we protect your information. Your continued use of the Site after changes are posted constitutes your acknowledgment and acceptance of the updated Privacy Policy.

Contact Us

If you have questions, concerns, or complaints about this Privacy Policy or our privacy practices, or if you wish to exercise your privacy rights, please contact us at:

• Email: privacy@thewordsrecord.com
• Website: thewordsrecord.com

Data Protection Officer: For privacy-related inquiries, you may also contact our Data Protection Officer at dpo@thewordsrecord.com

Response Time: We aim to respond to all privacy-related inquiries within 30 days. For complex requests, we may need additional time and will notify you of any delays.

When contacting us, please provide sufficient information for us to identify you and process your request. We may need to verify your identity before responding to certain requests.